*SCWA COVID-19 Phase 1 Response Plan*

*SCWA COVID-19 Phase 2 Response Plan*

*SCWA COVID-19 Phase 3 Response Plan*

*SCWA COVID-19 Phase 4 Response Plan*

*SCWA COVID-19 Phase 5 Response Plan*

Important SCWA Forms:

 
 
 
 

Temporary Telecommuting Policy

Equipment Loan Agreement

COVID-19 Isolation Form

COVID-19 Quarantine Form

 

Health Department Guidance 

Department of Health Guidance for Quarantine for Community Persons Exposed to COVID-19

Testing Facilities

Obtaining an Order of Quarantine 

Families First Coronavirus Response Act (FFCRA) Poster

Face Coverings Guide

Department of Health Interim Guidance for Public and Private Employees Returning to Work Following COVID-19 Infection or Exposure

Guidelines for N95, P95 and R95 Masks

Interim Guidance for Quarantine Restrictions on Travelers Arriving in New York State Following Out of State Travel 

Update: Health Advisory: Quarantine for Community Persons Exposed to COVID-19

 

Expert Resources

COVID-19 Vaccines: Myth Versus Fact- Johns Hopkins University

Centers for Disease Control (CDC)

World Health Organization (WHO)

New York State Department of Health (NYSDOH)

COVID-19 Testing Information

 

Guidance from CDC

Myths and Facts about COVID-19 Vaccines

Understanding MRNA COVID-19 Vaccines

How to Collect an Anterior Nasal Swab Specimen for COVID-19 Testing

Updated Interim Guidance for Travelers Arriving in New York State- 4/10/21

Disinfecting Your Facility if Someone is Sick

How Coronavirus Spreads

Share the Facts

What To Do If You Are Sick

The President's Coronavirus Guidelines for Americans  

People Who Are at Risk for Severe Illness  

 

Where Can I Receive a Rapid COVID-19 Test?

If you are in need of a COVID-19 test due to development of symptoms, proximate contact with a positive case, or travel restrictions please see the list of facilities below that perform rapid testing. With the rapid tests you are able to receive your results within 15 minutes of the test. Please call ahead before as some facilities act on a first come first serve basis.

List of testing Facilities with Rapid Testing

Executed Letter from CEO- Essentials Workers to be Tested

 

When Can I Return to Work After Testing Positive for COVID?

If a positive case is seeking information and/or testing to end isolation period, advise that Suffolk County Dept. of Health Services approval is required but additional testing may not be required if following criteria are met as established by the CDC:

  • At least 3 days (72 hours) have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath); and,
  •  At least 10 days have passed since symptoms first appeared.

Individuals with laboratory-confirmed COVID-19 who have not had any symptoms may discontinue home isolation when at least 10 days have passed since the date of their first positive COVID-19 diagnostic test and have had no subsequent illness.

Testing may be needed for those who are immunocompromised.

All callers who identify as positive case seeking information on discontinuation of isolation can be referred to 854-0333 for discussion with public health nurse.

 

 

 

Messages from the CEO:

October 15, 2020 - Office Renovations due to COVID-19 

To all Employees:

The Covid-19 Pandemic forced us to reexamine our utilization of office space.  As you know, we were able to quickly modify office space at several locations in order to protect employees from COVID.  I am excited to share that we have completed the final renovations to Building 1 at our Coram complex, pictured below.  By renovating this large previously vacant office space we are better able to spread out Customer Service staff during the pandemic, and provide a more permanent home for our GIS department.  Thank you to everyone involved with making this project a success.

IMG_7045

IMG_7052

October 13, 2020 - COVID-19 Numbers

To all Employees:

Below is the latest information regarding the impact of COVID-19 on our workforce:

Employees Positive or Presumed Positive for COVID-19 and Currently in Mandatory Isolation:    3                                  

Employees Currently in Precautionary Quarantine:   1                                             

If you have any questions of a general nature pertaining to COVID-19 and SCWA protocol that you would like answered either directly or in an all employee bulletin, please email Tim Motz at tim.motz@scwa.com. Workplace safety-related inquiries should be directed to Nicholas Swain at nicholas.swain@scwa.com. Please contact Donna Mancuso at donna.mancuso@scwa.com with any questions concerning COVID-19 and the workplace.

October 6, 2020 - COVID-19 Numbers

To all Employees:

Below is the latest information regarding the impact of COVID-19 on our workforce:

Employees Positive or Presumed Positive for COVID-19 and Currently in Mandatory Isolation:    2                                  

Employees Currently in Precautionary Quarantine:   2                                             

If you have any questions of a general nature pertaining to COVID-19 and SCWA protocol that you would like answered either directly or in an all employee bulletin, please email Tim Motz at tim.motz@scwa.com. Workplace safety-related inquiries should be directed to Nicholas Swain at nicholas.swain@scwa.com. Please contact Donna Mancuso at donna.mancuso@scwa.com with any questions concerning COVID-19 and the workplace.

 

Click here to view archived Coronavirus Messages from the CEO 

 

Messages from Human Resources

March 17, 2021 - Vaccine Information

For your information - I’ve been advised by several employees that if you have a Patient Portal with a large institution such as Stony Brook Hospital or NYU Langone, you may have received an email through your patient portal (if you have set it up) that appointments for vaccines are available. These employees have been successful in obtaining an appointment through the hospital even though the NYS website may show that there is no availability. This is just another option for you.

NYS has opened several other locations for vaccines - currently there is availability at SCCC Brentwood and at Stony Brook, Southampton. https://am-i-eligible.covid19vaccine.health.ny.gov/

           Suffolk County also has a website https://vax4.suffolkcountyny.gov/patient/s/

Stay healthy everyone!   Donna

March 17, 2021 - New Question on Temperature and Symptom Check

Hello Everyone - Please note that starting this afternoon, we have added a question to the survey - “Have you been fully vaccinated?” If an employee selects “Yes”, the survey will ask for the date of the last dose. An employee will only have to complete the date field once. If proof of vaccination is required, HR staff will reach out to you directly to obtain a copy.

If your department is still using paper surveys, the manager will add this question to the survey.

This is an important piece of information for Human Resources to have in our medical records as the health department’s guidance has been revised in accordance with CDC recommendations. If an employee is exposed to an individual who tests positive for COVID-19, that employee no longer requires a precautionary quarantine during the first 3 months after full vaccination. The employee must have had the last dose 2 weeks or greater from the time of exposure.

This information is considered medical information and will not be released by us without the employee’s permission.

Thank you. Donna

March 15, 2021 - Excused Time for COVID-19 Vaccination 

DATE:       March 15, 2021

TO:             All Employees

FROM:       Donna Mancuso, Deputy CEO for Administration

SUBJECT: EXCUSED TIME FOR COVID-19 VACCINATION

EFFECTIVE MARCH 12, 2021, Governor Cuomo signed legislation which authorizes private and public employers in NYS to provide up to four (4) hours of paid excused time for each dose of the vaccination. This became effective on March 12th and is authorized through December 31, 2022. Employees who received their vaccination prior to the legislation will not receive excused time unless further guidance is provided addressing that situation.

A form is attached to this email and will be posted on the employee portal.  The employee must complete the form and submit a copy of the appointment confirmation to their Supervisor and Human Resources when requesting time off. This notification must be provided as soon as an appointment is confirmed. A copy of the proof of vaccination must be provided to Human Resources when the employee returns to work the following day.

As a reminder, SCWA employees are eligible to schedule an appointment through the NYS website effective March 17th.

If you have questions, please contact me or another member of the HR staff.  Thank you. 

Donna

March 12, 2021 - Updated Travel

Hello everyone - the attached memo contains updated travel restrictions for NYS.  As you have probably heard, we will no longer be required to quarantine when traveling within the US effective April 1st.  However there are still restrictions in place for the month of March. The attached memo contains the details.  Let me know if you have any questions.  Thank you - enjoy the weekend and stay healthy!

Donna

March 11, 2021 - Vaccines for SCWA Employees!

Please see attached memo and CDC information sheet.  Post on all Authority bulletin boards.  Thank you!  Donna

 

 

Video Update - March 25, 2020

 

Video Update - March 18, 2020

Additional Resources:

Suffolk residents can text "covidsuffolk" to 67283 to receive the latest developments from Suffolk County Department of Health Services, or call 311.

The Empire Plan Resources

The Empire Plan provides a NurseLine which has registered nurses available to answer health-related questions/concerns 24/7.  The NurseLine can be reached by calling the NYSHIP phone number on the back of your insurance card: 1-877-769-7447 and choose option 5.

NEW- Remote Telehealth Services-If you are concerned about leaving your homes to receive medical care or therapy services, The Empire Plan will cover telehealth visits at no cost. See the attachment for additional information and step-by-step instructions to register. As you will see in the attachment, when booking an appointment, you will be asked for a credit card in order to move forward, however your card will NOT be charged as long as you use the coupon code below.  For additional assistance, call The Empire Plan at 1-877-7-NYSHIP (1-877-769-7447) and select option 2 for the Hospital Program.  

 

NYSLRS Disability Retirement- COVID-19

NYSLRS members who become seriously ill from the COVID-19 virus may wish to file for retirement in order to provide a continuing pension benefit to their beneficiary if they were to die, rather than the one-time in-service death benefit.

If this should become something an employee may need to consider, either they or Human Resources would need to file the disability retirement application. If an employee does not recover after applying, the disability retirement application would be effective upon death. If the member recovers, the disability retirement application can be withdrawn prior to approval.

Forms can be faxed to 518-474-3510 or 518-473-8190 or emailed directly to NYSLRS’ Disability Processing Unit at disprocessing@osc.ny.gov.  If Human Resources submits a disability retirement application on an employee’s behalf, the member or the member’s spouse, must file a Pension Payment Option Election Form to identify a beneficiary to receive the continuing benefit. The option election form must be notarized. An option election form cannot be filed by Human Resources.

For more information, visit the Disability Benefits Page (osc.ny.state.us/retire) on the NYSLRS website or call the NYSLRS Contact Center at 866-805-0990.

Eligible employees may also file for service retirement. However, a service retirement must be on file with NYSLRS at least 15 days prior to the retirement date, and a service retirement cannot be cancelled if the date of retirement has passed.

 

CCA COVID-19 Support- Webinars

Our Employee Assistance Program, CCA@YourService is fully open, operational and ready to support you during these trying times.  Below are some pre-recorded webinars you can access anytime.  For a full list of pre-recorded webinars, log on to www.myccaonline.com (company code: SCWA)  

 

From the Desk of Kara Hahn, Deputy Presiding Officer, Suffolk County Legislator, Fifth District- 3/20/20

New York State has ordered all non-essential businesses to close on the evening of Sunday, March 22nd. Grocery stores, pharmacies, gas stations and utilities are considered essential and will not have to close.

New York State has launched a new email system to provide daily updates about COVID-19. Additionally, Suffolk County has begun providing COVID-19 updates through SMS text messages.

To sign up, please visit: https://now.ny.gov/page/s/coronavirus-update to enroll in the State’s notification program and/or text COVIDSUFFOLK to 67283 to get updates texted to your mobile device from Suffolk County.

New York will implement a 90-day moratorium on evictions for residential and commercial tenants. We will do all we can to help those financially suffering because of the #COVID19 pandemic.

For assistance in finding child care please contact the Child Care Council of Suffolk hotline at 646-926-3784. We are prioritizing child care for essential workers, including health care workers, first responders, grocery and pharmacy employees and others who are critical to keep our essential supports operational. 

On Monday, all sit-down bars and restaurants, casinos, gyms and theaters were closed until further notice, with an allowance for sit-down establishments to provide takeout, grab-and-go and delivery during the period of this closure. On Thursday, all indoor portions of retail shopping malls, amusement parks and bowling alleys were closed.

Beginning Saturday, all barbershops, hair salons, tattoo or piercing salons, nail salons, hair removal services and related personal care services will be closed and on Sunday, all remaining non-essential businesses are to be closed.

Grocery Retailer Senior Shopping Hours updates-March 20, 2020

Dollar General 8-9am-Daily

Stew Leonard 7:30-8:00am-Daily

Stop and Shop 6:30-7:30am-Dail

Uncle Giuseppe’s 7-8:00am-Daily

Giunta Meat Farm 6:30-7:30 M/W/F

Target 8-9am Wednesdays

Walmart 6-7am Wednesdays

For Employees

New York State has directed ALL non-essential businesses to close by Sunday evening, and, if possible, for employees to work-from-home. Exemptions from the order will include shipping, media, warehousing, grocery and food production, pharmacies, healthcare providers, utilities, banks and related financial institutions.

New York State has also approved legislation guaranteeing job protection and pay for New Yorkers who have been quarantined as a result of novel coronavirus. According to a summary of the legislation:

  • Employers with 10 or fewer employees and a net income less than $1 million will provide job protection for the duration of the quarantine order and guarantee their workers access to Paid Family Leave and disability benefits (short-term disability) for the period of quarantine including wage replacement for their salaries up to $150,000.
  • Employers with 11-99 employees and employers with 10 or fewer employees and a net income greater than $1 million will provide at least 5 days of paid sick leave, job protection for the duration of the quarantine order, and guarantee their workers access to Paid Family Leave and disability benefits (short-term disability) for the period of quarantine including wage replacement for their salaries up to $150,000.

Employers with 100 or more employees, as well as all public employers (regardless of number of employees), will provide at least 14 days of paid sick leave and guarantee job protection for the duration of the quarantine order.

COVID-19 Testing

New York State has opened a Suffolk County Mobile testing site. Testing is BY APPOINTMENT ONLY. If you have symptoms and need to get checked, please call the NYS COVID-19 hotline at 1-888-364-3065 to be screened over the phone.

Sign-up for SMART 911

Suffolk County is encouraging residents to sign up for SMART911, which allows individuals and families to provide critical medical information to 9-1-1 and first responders well in advance of any type of emergency situation.

The information provided in a Smart911 Safety Profile enables the County to know who is at the greatest risk in our community. We can provide individuals with critical updates based on their location and health history. Additionally, Smart911 gives allows our community the chance to be proactive by letting officials, emergency operators and first responders know what our residents needs are how best to provide services in a time

If you are in need of Emergency Services, the Suffolk County Police Department is requesting residents who dial 911 to disclose any and all health concerns or symptoms in order to help protect responding officers and emergency service workers.

Managing COVID-19 Related Stress and Anxiety

The disruption COVID-19 has had on society and the normal routines of our daily lives has been profound. If you are having issues dealing with the added stresses that are result of COVID-19, the CDC on its Manage Anxiety & Stress page, recommends:

  • Taking breaks from watching, reading, or listening to news stories, including social media. Hearing about the pandemic repeatedly can be upsetting.
  • Taking care of your body. Take deep breaths, stretch, or meditate. Try to eat healthy, well-balanced meals, exercise regularly, get plenty of sleep, and avoid alcohol and drugs.
  • Making time to unwind. Try to do some other activities you enjoy.
  • Connecting with others. Talk with people you trust about your concerns and how you are feeling.

Guidelines for N95, P95 and R95 Masks