The Suffolk County Water Authority is seeking a motivated and detail-oriented Executive Assistant to work with our Chief Executive Officer and Board Members. The successful applicant will provide a high level of confidential assistance including transcribing minutes for Board and Committee meetings and overseeing the administrative function of the Office of the CEO.
Duties and Responsibilities:
- Oversee the administrative function of the Office of the CEO including screening phone calls, managing calendars, scheduling meetings, travel, and conferences.
- Record and transcribe minutes of meetings of the Board and the Audit, Finance and Governance Committee meetings.
- Organize and disseminate the Authority’s monthly Board Meeting agenda and supporting documents to staff and Members as directed via hardcopy and electronic copy.
- Oversee standard office functions such as petty cash, vacation schedules, drafting and submitting invoices and expenditures, and maintaining an inventory of office supplies.
- Oversee the receptionist and schedule reception area coverage.
- Design and manage social media graphics and postings.
- Participate in and assist with organizing press events.
Qualifications:
- 5 years’ experience minimum of administrative/executive assistance experience required.
- Associates degree in office administration, business or related field required.
- Expert proofreading and letter composition abilities with meticulous attention to detail.
- Working knowledge of the Suffolk County Water Authority, local, state and federal elected officials and government operations.
- Proficient in MS Office Suite including Word, Outlook, PowerPoint and Excel.
- Ability to set up and administer meetings via teleconferencing using Go-To meetings, Teams and Zoom and updating the SCWA website as needed.
- Outstanding communication skills, both verbal and written.
- Must work well with all levels within the Authority and maintain a high level of confidentiality.
Interested candidates should submit their application/resume with salary requirements via the SCWA website (www.scwa.com and click “Career Opportunities”). Annual salary is commensurate with education and experience within a range of $70-80k. Applications will be accepted until position is filled. Suffolk residency highly preferred.
*The Authority may accept an equivalent combination of education and experience to meet the requirements*
(The Authority shall not employ relatives of employees as defined to mean an employee's spouse, child, stepchild, stepparent or direct descendant of grandparents of the employee as defined in the New York State General Municipal Law 810.)